Ensuring Accurate Enrollment Data

What is the purpose of this guide?

This guide can help reinforce the accuracy of enrollment data submitted to the Higher Education Coordinating Board (Coordinating Board) for state funding purposes. This, in turn, will provide more accurate statewide information about student enrollment.

Designed to supplement the guidance the Coordinating Board provides to universities, this guide is organized by the three primary phases for ensuring enrollment data accuracy:

• Initial Data Collection and Reporting
  This section outlines the major components of enrollment data and identifies the key requirements with which universities must comply when they report this data. To provide more detail on these requirements, the guide includes links to relevant rules and regulations and other useful resources.
• Self-Reported Errors
  This section explains the self-reported error process that universities have historically been allowed to use to report enrollment data errors prior to an audit of the data. The guide emphasizes the importance of having processes in place to identify and capture data errors and report them using the self-reported error process.
• State Auditor's Office (SAO) Review for Accuracy
  This section summarizes the SAO's role in auditing enrollment data to ensure accuracy and facilitate funding adjustments.

Download the guide for Ensuring Accurate Enrollment Data for Public Universities (.pdf)

Download the guide for Ensuring Accurate Enrollment Data for Public Community, Technical, and State Colleges (.pdf)